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Pupil Progress gets spend clarity with Moss: 100% card adoption, accurate Xero coding, 90% less manual work and faster month-ends.

Pupil Progress Brings Clarity and Control to Finance with Moss

A clearer, more controlled way to manage company spend


Pupil Progress provides schools and multi-academy trusts with a powerful online platform that supports teacher workload, assessment tracking and data-driven decision-making. As the organisation grew, its finance function needed a more structured and transparent way to manage day-to-day spending across departments.

When Finance Lead Katy Williams joined the company, Moss was already in place but not yet being used to its full potential. Managing the entire finance function herself, Katy quickly saw how Moss could bring the visibility, accuracy and calm she needed to run finance efficiently.

A smoother, more confident finance workflow

Today, Moss sits at the centre of Pupil Progress’s spending and reconciliation processes. What was once a collection of manual checks and inconsistent coding has become a structured, predictable and far more efficient workflow.

With Moss synchronising cleanly with Xero, every transaction now follows a consistent departmental structure. This gives Katy clearer visibility into how teams spend, allows her to identify discrepancies early and helps maintain cleaner and more accurate books.

Employees have embraced the shift, using both virtual and physical cards for day-to-day purchases. Submitting receipts through the mobile app has become second nature and this results in fewer errors, less chasing and a noticeable improvement in compliance.

Month-end has also been transformed. Reconciliation was previously slow and unpredictable but is now smooth and reliable. Product improvements mean transactions align cleanly, which helps Katy close the books faster and with far less manual intervention. Features that highlight upcoming payments have strengthened short-term cash flow planning and this gives Katy greater confidence in her reporting.

As Pupil Progress continues to expand its impact across the education sector, Moss provides the scalable financial foundation the business needs. With further workflow improvements and automation on the horizon, the partnership will continue to support Pupil Progress with the clarity, confidence and control required for sustainable growth.

Experience modern spend management with Moss.

Pupil Progress brings clarity and control to finance with Moss

Pupil Progress brings clarity and control to finance with Moss

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Experience modern spend management with Moss.