Keep drivers moving and every cost under control
Lorry parks, tolls, overnight stays, breakdowns, and the haulier invoices that land every week. Moss gives drivers cards with limits you set, captures receipts from their phones, and routes supplier invoices for approval, so every cost reaches your accounts coded and ready to close.
Limits by driver, depot, and company
Every card has its own limit and merchant rules, so spend is approved before money leaves.
Receipts come in from the cab
Drivers photograph receipts in the Moss app. Finance stops chasing them at month end.
Haulier invoices without the printer
Invoices are captured from your inbox, coded, and sent for approval on any device.
Trusted by 7,500+ businesses across Europe, from start-ups to multi-depot operators
Get drivers off their own debit cards
When drivers pay for lorry parks, tolls, and overnight stays themselves, they wait to be paid back and finance waits for the paperwork. Give each driver a Moss card with a limit, merchant rules, and the hours it can be used. For a one-off, like a tyre or a tow, issue a single-use virtual card from the office straight away.
- Per-card limits, merchant category rules, and time restrictions
- Physical cards for the cab and virtual cards in phone wallets
- Freeze a card from the app in seconds. New: cards freeze automatically when our fraud rules spot a high-risk transaction.
Keep your fuel cards. Moss covers the rest.
Fuel cards do one job. The admin starts with everything they don’t cover: the lorry park, the toll outside your network, the tyre at the roadside, the night in a hotel. Moss handles that spend with the same limits, receipts, and accounting as the rest of your business.
Usually on your fuel card:
- Diesel and AdBlue at network sites
- Tolls billed through your fuel card provider, where set up
On Moss:
- Lorry parks and overnight stays
- Tyres, parts, and roadside repairs
- Meals and subsistence on the road
- Depot supplies and software
- Fuel, when a fuel card is declined
Moss isn’t a fuel card and doesn’t offer pump discounts. It gives you one place to control and reconcile everything else your drivers and depots spend.
Collect every receipt without chasing drivers
Drivers photograph a receipt in the Moss app and it’s matched to the card payment automatically. Missing receipts trigger reminders, so finance doesn’t have to ring round. Where a driver does pay out of pocket, they submit a claim on their phone and you pay approved claims in one batch.
- Receipt capture from the app or a forwarded email, matched to the transaction
- Automatic reminders for missing receipts
- Mileage claims with the distance calculated for you
- New: office staff can attach receipts and submit claims for drivers who don’t use the app, with the Assistant role
Approve haulier and supplier invoices without printing them
Subcontracted hauliers, workshops, and parts suppliers all send invoices to finance. Moss reads each one from your inbox, including long multi-line invoices, suggests the coding, and sends it to the right manager by supplier, depot, or amount. Approvers see the delivery note alongside the invoice, then you pay everything in one run.
- AI extraction and coding that learns how you book
- Approval routing by supplier, depot, or value, with reminders that chase for you
- New: approvers see every supporting document, such as delivery notes, in the mobile app
- Bulk payment runs, including euro payments to European hauliers
Code every cost to the vehicle, route, or customer
Your transport management system knows the job. Your accounts need the cost. Tag card payments, invoices, and claims with your own fields, such as vehicle registration or customer, so recharges and job costing don’t start in a spreadsheet. Sync everything to your accounting system, or use the open REST API to bring job and customer codes in from your other tools.
- Two-way sync with Xero, NetSuite, Microsoft Dynamics 365 Business Central, and other accounting systems
- New: Sage Intacct now connects natively for UK customers
- New: create Moss-only fields, such as vehicle or route, that don’t need to exist in your accounting system
- Pull coded expenses and receipts through the API for customer rebilling and reporting
Moss integrates with 50+ finance tools
See spend by depot, branch, and company in one place
As you open depots and add companies, spend spreads out and gets harder to track. Give each depot its own cost centre, budget, and approver, so branch managers sign off their own spend and finance sees the whole group. Run each company in the group with its own cards, suppliers, and accounting export.
- Branch manager approvals and budgets per depot
- Purchase requests approved before the spend happens
- New: link card payments to purchase orders, including several orders on one expense
How multi-site UK teams use Moss
Start with the problem that costs you most
Most logistics teams start with one module. That might be Cards for drivers, or Accounts payable for haulier invoices. Add Reimbursements, Procurement, or accounting automation when you need them, and move to the full suite as you open depots or add companies to the group. Fund cards from a debit or credit wallet and settle in full each cycle.
Best-in-class customer service, mobile app, and all the financial integrations you need to start effectively managing your spend.
Maximise spend efficiency and control with unlimited virtual cards, customisable limits, and automated receipt fetching. Settle your credit balance at the end of each billing cycle.
Make submitting reimbursements quicker and easier through streamlined upload and approval, and employee payouts directly from Moss.
Streamline accounts payable flow with customisable review process, effective supplier and OCR based automation, and one-click payments.
Improve financial oversight through budget tracking, spend insights, and greater flexibility in your approval flows.
Simplify purchasing through real-time budget oversight and efficient handling of purchase requests.
Native ERP integrations or Moss API for custom integrations, with support for your controlling dimensions.
AI Pre-Accounting for accurate spend attribution, project and cost-centre tracking, and full mandatory-field control.
FAQ
Do we need to replace our fuel cards?
No. Keep your fuel cards for fuel. Moss covers the spend fuel cards don’t, such as lorry parks, overnight stays, and roadside repairs. Moss cards work at fuel stations as a backup, but Moss isn’t a fuel card and doesn’t offer pump discounts.
Our drivers don’t have company email addresses or work phones. Can they still use Moss?
Yes, with some set-up. Each cardholder needs a Moss user account. Drivers who use the Moss app can photograph receipts and submit claims themselves. For drivers who don’t, an office colleague with the Assistant role can attach receipts, add details, and submit claims for them from the web app.
Can Moss raise self-bill invoices or recharge costs to our customers?
No. Moss manages money going out: cards, reimbursements, and supplier invoices. It doesn’t raise sales invoices or self-bill invoices. It does tag each cost to a customer, job, or vehicle, so your billing team or system has what it needs to recharge it. Export that data with your accounts or pull it through the API.
We run several companies and depots. Can we manage them in Moss?
Yes. Each depot can have its own cost centre, budget, and approver. Each company in the group can have its own cards, suppliers, and accounting export, with group-level visibility for finance. If your group spans several countries and currencies, tell us early so we can confirm the right set-up.
Which accounting systems and tools does Moss connect to?
Moss syncs with Xero, Sage Intacct, NetSuite, Microsoft Dynamics 365 Business Central, and other accounting systems. For your transport management system or in-house tools, the open REST API lets you push job, customer, and vehicle codes into Moss and pull coded expenses and receipts back out.
Does Moss replace our transport, workshop, or warehouse management system?
No. Moss doesn’t plan routes, track stock, or manage parts inventory. It sits alongside those systems and controls the spend that runs through them. If you need to match supplier invoices against stock received in a warehouse or workshop system, tell us what you use and we’ll be clear about how far Moss can go today.