Stuck Approval Chaser
- Last updated
- Nov 2026
- Built by
- Moss Finance
Lists items waiting too long for approval and drafts a message per approver.
3 invoices waiting longer than 5 days, £4,126.50
| Approver | Supplier | Invoice | Submitted by | Amount | Waiting | ID |
|---|---|---|---|---|---|---|
| Lukas Meyer | Microsoft | INV-88213 | Daniel Fischer | £1,860.00 | 14 days | caefb807-4313-43f8-9cd3-07e57ad69a82 |
| Lukas Meyer | INV-0087 | Anna Keller | £1,186.50 | 8 days | 40c21338-946a-4ee3-9008-6ad02e6b14e5 | |
| Sophie Wagner or Emma Becker (any one can approve) | Amazon | INV-2291 | Max Weber | £1,080.00 | 6 days | 284a1a13-c9f0-4afa-9233-7027f22d718b |
Lukas Meyer: 2 waiting, £3,046.50. Sophie Wagner or Emma Becker: 1 waiting, £1,080.00.
What it does
Instead of opening every approval queue, this prompt finds all items waiting longer than your limit, shows who still has to approve each one and drafts a short message per approver.
Use it weekly and in close week.
Prompt
Copy the prompt, then replace the highlighted placeholders in your AI assistant.
Stuck Approval Chaser: Use Moss MCP Use AskUserQuestion (clickable multiple choice) to collect [inputs] first. Offer my real entities from Moss as options. Ask me to type names, dates and numbers in chat. If I pick Other, ask again for the exact value. INPUTS • Entity: [choose an entity or All entities] • Waiting longer than: [number] days • Item types: [invoices, reimbursements, or both] • Tone: [friendly or formal] • Delivery: [overview in chat & messages, or Excel overview only] RULES • Find all items of the chosen types in Moss that are not yet ready for review because they are still stuck in the approval flow. Exclude drafts and rejected items. • Take the approver and the days waiting from the approval details of each item. If any one of several people can approve, address them in one message. OUTPUT • Per approver: number of waiting items and total value, then each item with transaction ID, type, creator, amount, currency and days waiting, oldest first. • A short draft message per approver in the chosen tone, with their items listed.
Set it up
Connect Moss once, then copy the prompt or save it as a skill. Each takes about two minutes.
Connect Moss to your AI assistant
Once · about 2 minutesAdd the Moss connector and sign in with your Moss account.
On a team or enterprise plan, a workspace admin may need to allow custom connectors before you can add Moss.
Choose how you use it
Pick oneCopy the prompt for a quick run, or save it as a skill so Claude runs it the same way every time.
- Copy the prompt from this page.
- Paste it into a new chat with Moss MCP switched on.
- Replace the highlighted placeholders and send.
Check a few transactions through the Moss links before you send any reminders.
How MCP works
MCP is an open standard that lets your LLM look things up in other tools. The Moss MCP gives it read access to your Moss data, so it answers from your real numbers.
Link Moss to your LLM once
You sign in with your Moss account. After that, your LLM can reach Moss whenever you ask.
Use a prompt in plain English
Your LLM asks the Moss MCP for what it needs, such as expenses, budgets, bank transactions or receipt files.
An answer from your own data
Lists, summaries and drafts based on what is in Moss. Nothing in Moss is changed.
What MCP can see
You stay in control. The Moss MCP only reads data. It can't change or pay anything.
| It can | It can't |
|---|---|
| Read card transactions and their receipt status | Change, approve or delete anything |
| Read cardholders, teams and entities | Make payments or move money |
FAQ
Yes, for the data. The connector reads your own Moss data, so you need a Moss account.
Goes well with
Approval Route Map
Maps all approval routes by rule and shows who and which team, cost centre or cost carrier carries the most approvals.
Approval Route Lookup
Shows who must approve one specific item, in which order, and which rule routes it.