Approver Workload
- Last updated
- Nov 2026
- Built by
- Moss Finance
Shows which approvers hold the most waiting value and for how long, and drafts a message to each.
Approvers ranked by waiting value
| Approver | Items | Amount | Oldest wait | Share |
|---|---|---|---|---|
| Sophie Wagner | 14 | £18,420.00 | 12 days | 61% |
| Lukas Meyer | 6 | £7,150.00 | 9 days | 24% |
| Emma Becker | 4 | £4,560.00 | 4 days | 15% |
Items behind Sophie Wagner, largest first
| Supplier | Invoice | Amount | Waiting | ID |
|---|---|---|---|---|
| Microsoft | INV-88213 | £4,200.00 | 12 days | 85112788-783f-4661-a313-9c2186750ef5 |
| INV-0087 | £3,650.00 | 9 days | aebd2730-79ea-4f49-a24c-bd94603e64f8 |
12 more items.
To escalate: Sophie Wagner holds more than half of the waiting value.
What it does
When invoices get stuck and approvals pile up, this prompt shows who holds the most waiting value and for how long and drafts a short message per approver, so you know who to chase first or where a backup approver would help.
Use it weekly and before a payment run.
Prompt
Copy the prompt, then replace the highlighted placeholders in your AI assistant.
Approver Workload: Use Moss MCP Use AskUserQuestion (clickable multiple choice) to collect [inputs] first. Offer my real entities from Moss as options. Ask me to type names, dates and numbers in chat. If I pick Other, ask again for the exact value. INPUTS • Entity: [choose an entity or All entities] • Top or minimum: [number of approvers, or amount] • Item types: [invoices, reimbursements, or both] • Tone: [friendly or formal] • Delivery: [overview in chat & messages, or Excel overview only] RULES • Find all items of the chosen types in Moss that are not yet ready for review because they are still stuck in the approval flow. Exclude drafts and rejected items. • Take the approver from the approval details of each item. If several people can approve, count the item for each of them and say so. OUTPUT • Approvers ranked by waiting value: number of items, total value, oldest wait in days and share of the total. • The items behind each approver, largest first, with transaction ID. • A short draft message per approver in the chosen tone, with their items listed.
Set it up
Connect Moss once, then copy the prompt or save it as a skill. Each takes about two minutes.
Connect Moss to your AI assistant
Once · about 2 minutesAdd the Moss connector and sign in with your Moss account.
On a team or enterprise plan, a workspace admin may need to allow custom connectors before you can add Moss.
Choose how you use it
Pick oneCopy the prompt for a quick run, or save it as a skill so Claude runs it the same way every time.
- Copy the prompt from this page.
- Paste it into a new chat with Moss MCP switched on.
- Replace the highlighted placeholders and send.
Check a few transactions through the Moss links before you send any reminders.
How MCP works
MCP is an open standard that lets your LLM look things up in other tools. The Moss MCP gives it read access to your Moss data, so it answers from your real numbers.
Link Moss to your LLM once
You sign in with your Moss account. After that, your LLM can reach Moss whenever you ask.
Use a prompt in plain English
Your LLM asks the Moss MCP for what it needs, such as expenses, budgets, bank transactions or receipt files.
An answer from your own data
Lists, summaries and drafts based on what is in Moss. Nothing in Moss is changed.
What MCP can see
You stay in control. The Moss MCP only reads data. It can't change or pay anything.
| It can | It can't |
|---|---|
| Read card transactions and their receipt status | Change, approve or delete anything |
| Read cardholders, teams and entities | Make payments or move money |
FAQ
Yes, for the data. The connector reads your own Moss data, so you need a Moss account.
Goes well with
Approval Route Map
Maps all approval routes by rule and shows who and which team, cost centre or cost carrier carries the most approvals.
Approval Route Lookup
Shows who must approve one specific item, in which order, and which rule routes it.